Last updated: 24 October 2026

1. About Tiverton Art Society

Tiverton Art Society is a local art society that brings together people with an interest in art and supports the work and activities of its members.

This Privacy Policy explains how we collect, use, store and protect personal information relating to visitors to our website, members, prospective members and people who subscribe to our email updates.

For privacy enquiries, please contact the Society using the contact details provided on our website.

2. Information we collect

Depending on your relationship with the Society, we may hold the following information:

• Website visitors: Technical information and website usage statistics collected through Google Analytics and other website services.
• Email subscribers: Your email address and, where provided, your name and marketing preferences.
• Members: Contact details and other information needed to administer membership and Society activities.
• Artists featured on our website: Names, biographies, photographs, website links and other information supplied or approved for publication.
• Enquiries: Information you provide when contacting the Society.

We aim to collect only the information needed for the relevant purpose.

3. How we use your information

We may use personal information to:

• Administer Society membership and related activities.
• Send email newsletters, Society news, event information and other updates to people who have signed up to receive them.
• Respond to enquiries.
• Publish information about artists and Society activities where appropriate.
• Understand how visitors use our website and improve its content.
• Maintain the security and operation of our website.
• Meet applicable legal and administrative obligations.

We do not sell personal information.

4. Our lawful basis for processing

Under UK data protection law, the lawful basis for using personal information depends on the purpose.

We may rely on:

• Consent: For email marketing where consent is required, and for non-essential cookies and analytics technologies where consent is required.
• Legitimate interests: For appropriate Society administration, communications and website operation where our interests do not override individuals’ rights.
• Legal obligation: Where we need to process information to comply with the law.

Where we rely on consent, you may withdraw it at any time.

5. Email newsletters and Mailchimp

We use Mailchimp to manage our email subscriber list and distribute Society news, newsletters and updates.

If you subscribe through our website, the information you provide will be transferred to Mailchimp for the purpose of managing your subscription and sending the emails you have requested.

We will use your information for the purposes explained when you sign up. We will not add you to unrelated marketing lists without an appropriate lawful basis.

You can unsubscribe at any time using the unsubscribe link included in our emails. You may also contact the Society to request changes to your subscription.

We may retain records of your subscription and consent where necessary to administer the mailing list and demonstrate compliance with our obligations.

Mailchimp is a third-party service provider and may process information in other countries. Where required, appropriate safeguards must be in place for international transfers of personal data.

Further information is available in Mailchimp’s Privacy Policy.

6. Google Analytics and cookies

We use Google Analytics to understand how visitors use our website. This can help us understand which pages are visited and improve the information and services we provide.

Depending on the configuration, Google Analytics may collect information such as pages visited, approximate location, device and browser details, and interactions with the website.

Google Analytics may use cookies or similar technologies. Where consent is required, these technologies will not be activated until the visitor has given consent.

Please see our Cookie Policy for further information about cookies, consent and how to manage your preferences.

7. Membership information

Membership information is held separately from the public website and is used to administer membership and Society activities.

Access to membership records is restricted to authorised Society officers and committee members who need the information to carry out their responsibilities.

Membership information is retained only for as long as necessary for the relevant administrative, legal and operational purposes.

8. Information published about artists

Information about artists may be published on the website to promote their work, exhibitions, events and involvement with the Society.

Where appropriate, we use information and photographs supplied by the artist or otherwise authorised for publication.

If you are featured on the website and would like information reviewed or removed, please contact the Society. We will consider your request in light of our obligations and any applicable rights.

9. Sharing information

We may share personal information with service providers where necessary to operate the Society and its website. These may include:

• Mailchimp, for email subscriptions and newsletters.
• Google, for website analytics.
• Website hosting, security and technical service providers.

We may also disclose information where required by law.

We do not routinely share personal information with unrelated third parties for their own marketing purposes.

10. How long we keep information

We retain personal information only for as long as necessary for the purpose for which it was collected, taking account of legal, administrative and operational requirements.

Email subscriber information is retained while the subscription remains active, subject to appropriate review and any necessary retention of limited records to respect unsubscribe requests or demonstrate compliance.

Membership records are retained according to the Society’s administrative and legal requirements.

Website analytics information is retained according to the settings configured for the relevant service.

11. Your rights

Depending on the circumstances, you may have the right to:

• Request access to your personal information.
• Ask for inaccurate information to be corrected.
• Request deletion of information.
• Ask for processing to be restricted.
• Object to certain processing.
• Request data portability where applicable.
• Withdraw consent where processing is based on consent.

To exercise your rights, please contact the Society using the contact details on our website.

You also have the right to complain to the Information Commissioner’s Office (ICO): https://ico.org.uk/.

12. External websites

Our website may contain links to other websites, including artists’ websites, galleries, event organisers and other organisations.

We are not responsible for the privacy practices of those external websites. Please consult their own privacy policies when visiting them.

13. Changes to this policy

We may update this Privacy Policy to reflect changes in our activities, website services or legal requirements. The latest version will be published on this page.

14. Contact

For questions about this Privacy Policy or how the Society handles personal information, please contact Tiverton Art Society using the contact details on our website.